Jeebly | Logistics Solutions

HR & Admin

Executive HR & Admin

Position Overview

Assisting with day to day operations of the HR functions and duties, providing clerical and administrative support, compiling, and updating employee records, onboarding, maintaining statutory requirements etc.

Key Responsibility Areas

Documentation & Filing

  • Maintaining soft copies of company’s legal and important documents.
  • Ensuring that proper completion and accuracy of personnel data is entered in the HRMS with regular maintenance of personnel files.
  • Coordinating and following up with Vendors on documentation, Contracts & Agreements for Manpower resources.
  • Maintaining and updating employee details/files/documents up to exit/cancellation.

Drafting HR Letters

  • Preparing and issuing Warning Letter, Termination Letter, Letter of Intent and other HR related official letters.

Visa Processing

  • Coordinating with the Public Relations Executive for employee Visa related matters.
  • Maintaining and coordinating timely processing and application of Employees’ Visas/Labour Card.

Onboarding formalities

  • Handling on-boarding of employees including documentation, assembling and issuing welcome kit, and other onboarding process.

Managing Medical Insurance

  • Managing medical Insurance related endorsement for employees such as: Certificate of Insurance Application, Workmen’s Compensation Application, Addition and Deletion of members, and COC request if needed.

Employee Engagement

  • Assisting in planning & implementation of employee engagement activities in coordination with the HR Team.
  • Assisting in arranging logistics for various events and functions, to ensure all engagement programs are successfully accomplished
  • Preparing Birthdays & Work Anniversary E-Greetings for employees and sending out birthday communication across the organization.

Reward & Recognition

  • Carrying out monthly Reward & recognition program by collecting data from the concerned departments.
  • Issuing certificates to the best performers monthly.

Job Requirements / Desired skills set

  • Master of Business Administration in HR or a minimum of a bachelor’s degree with a certificate in HR.
  • At least 3 – 4 years of experience in HR.
  • Excellent communication skills in English.
  • Extensive IT proficiency in Microsoft Office is required. 
  • The ability to carry out a high volume of routine work to high standards of accuracy and speed.
  • A pleasing personality with the right attitude is essential.
HR & Admin

Executive – Visa Processing

Position Overview

Carrying out all the activities for official collection and submission of government applications as well as processing of a variety of legal documents in timely manner. Coordinating and liaising between the company and government organizations/authorities and providing a key interface between the two to ensure smooth operations and lucidity with regards to statutory regulations.

Key Responsibility Areas

Handling Public Relations

  • Liaising with relevant government authorities and other agencies in order to ensure expediting of formalities and document processing.
  • Remaining updated on all changes and amendments sanctioned by government agencies and communicating to management accordingly.
  • Dealing promptly and productively on general enquiries about PRO functions.

Handling Visa Applications

  • Submitting, following-up and gathering visas in a timely manner.
  • Assisting with visa application process and ensuring proper documentation.

Other Duties

  • Delivering and picking up mail, messages, documents, packages, and other items to and from any location that may be required.
  • Collecting and depositing of cheques and cash to banks, as well as for other payments that may be required.

Job Requirements / Desired skills set

  • 1-3 years as a public relations officer or similar role involving relations and document-processing with governmental authorities in the UAE.
  • Knowledge of relevant UAE laws and regulations (commercial, immigration, labor, etc.) 
  • Strong relations with government authorities and various departments in UAE .
  • Knowledge of requirements and processes followed by local government for the processing of employee documents.
  • Excellent oral and written English communication skills.
  • Good interpersonal and negotiation skills.
  • Flexibility to work outside during normal working hours
  • UAE Light Vehicle Driving License.